Vacation Rental Pros Property Management, LLC
Mailing Address:
151 Sawgrass Corners Drive
Suite 200
Ponte Vedra Beach, FL 32082
stevemilo1@gmail.com
Vacation Rental Agreement
Upon the terms and conditions herein stated, this Vacation Rental
Agreement (“Agreement”) is entered into between Vacation Rental
Pros Property Management, LLC (“Manager”) and the Guest identified
below (“Guest”). Guest Information:
Name: ___________________________________________________
Address: _________________________________________________
Home Phone: _________________Office Phone: __________________
Cell: ___________________________ Fax: ______________________
E-mail: ________________________________________
1. Term: This Agreement is for a Term beginning on _________________, 20__
(“Arrival Date”) and ending on ___________________, 20__ (‘Departure Date”).
Check-in is 3:00 p.m and Check-out is 10:00 a.m. Certain properties are available
for early check-in and/or late check-out for an additional fee.
2. Property: The vacation rental property (“Property”) is: (directions
available on request)
__________________________________________________________
3. Occupancy Limit: The maximum number of guests allowed at the Property
at any one time ____.
Due to popular demand, Travel Insurance is being added to most rentals by
Travel Guard - the most respected name in the travel insurance industry.
To learn more about Travel Insurance see Addendum A for plan details.
Please review the information regarding Travel Insurance at the bottom of this
form as well as our Cancellation Policy. Travel Insurance can help protect
you from certain unexpected risks and offers protection for Trip Cancellation,
Trip Interruption, and Travel Delay.
If Travel Insurance was NOT added to your agreement and you wish to purchase
Travel Insurance, please email or call us immediately.
If Travel Insurance was added to your agreement and you do not wish to
purchase Travel Insurance, please sign below and deduct the Travel Insurance
plan cost from the total. THANKS!
______I do not want Travel Insurance ___________________________
Authorized Guest Signature
4. Rental Amount, Fees and Payments: It is hereby agreed that the Rent and Fees
for the Property are as follows:
Term Rental Amount $ ________________
Cleaning Fee ________________
Damage Waiver Fee ________________
Pet Fee ________________ (Please inquire)
Travel Insurance ________________ (Please inquire)
Rental Amenity Fee ________________ (Please inquire)
State of Florida Sales Tax ________________
Local Transient/Bed Tax ________________
TOTAL $ _____________________________
(See below for payment options)
Reservation Deposit due on or before ________________ $ ________________
Final Payment due on or before _________________ $ ________________
Please make checks payable to "Vacation Rental Pros Property Management, LLC"
Access to a lock box will be provided to Guest at the time of Final Payment. When
Total Amount Due is paid in full, a key code to the Property lockbox will be sent to you
by e-mail (or given by telephone) so that you can enter the Property on the Arrival Date
stated above. The Reservation Deposit is required to be paid at the time this
Agreement is signed and returned to Manager. No Reservation is effective until receipt
of Final Payment. The Final Payment is required to be paid before entrance on the Property.
Any check returned by the bank for whatever reason will be charged a $40 statutory free
and possible cancellation of Reservation and all rights and privileges hereunder.
5. Parking Limit for Rental: The maximum number of cars allowed in the parking garage at the Property at any one time _______. There is room for guest parking in the lot at the front of the building as space is available.
6. Damage Waiver Fee, Damages and Missing Items: Depending on your property, a $45,$65,$95 or $195 nonrefundable Damage Waiver Fee is required for all reservations. Manager requires a valid Visa, Master Card, American Express or Discover Card number on file in addition to the Damage Waiver Fee. (See below for credit card information). The Damage Waiver Fee is a nonrefundable Fee that relieves Guests of the cost for unintentional and incidental damage to the Rental Property and its contents, not to exceed the amount of coverage (up to $500.00 of unintentional damage). The Damage Waiver Fee does not cover intentional damage, theft, unauthorized entry into the owner’s supply closet, unauthorized pets, Check-out after 10 a.m. on Departure Day, Check-in before 3 p.m. on Arrival Day, extensive cleaning required at check-out per Section 5, smoking, exceeding occupancy limits or parking limits, and any other charges/policies in Manager’s Rental Policies and Rental Agreement including any fines imposed on Manager by the City, County, State or Home Owner Association as the result of violation of any law, ordinance, rule or regulation or any fines or cost levied against Guest or visitors of Guest (“Excess Damage Costs). Guest will be notified of any Excess Damage Costs in writing. Any Excess Damage Costs will be also charged immediately to the Guest’s credit card. Guest, by signing below, assumes full responsibility for any items found to be missing and any damage due to misuse, negligence or action on Guest's or Guest’s visitors part, except in the case of normal wear-and tear reported to Manager within 48 hours of Check-in.
(b) If, for any reason, the Guest cancels this Agreement more than forty-five (45) days from the Arrival Date, the Reservation Deposit will not be refunded unless Manager is able to re-rent the Unit or Property under the same (or better) terms and conditions of this Agreement, for the full Term reserved. If the Property is re-rented under the same (or better) terms and conditions than this Agreement, Manager will refund the Reservation Deposit paid, less a Cancellation Fee of $300.00 (or 10%), whichever is greater.
(c) There are no cancellations permitted within 45 days of Guest Arrival Date. All amounts paid (Reservation Deposit and Final Payment) will be forfeited. Failure to pay the Final Payment in a timely manner will be considered a cancellation under this subparagraph and will result in forfeiture of the Reservation deposit.
(d) No refund is due (or will be made) for inclement weather. Travel or Vacation Insurance is recommended to be obtained by Guest. Guest and parties listed above must comply with any mandatory evacuation order.
Name(s) Age(s) Relation to Guest Renting the Premise ___________________________________ ______ _______________
___________________________________ ______ _______________
___________________________________ ______ _______________
___________________________________ ______ _______________
___________________________________ ______ _______________
___________________________________ ______ _______________
11. Repairs and maintenance: Repair and maintenance problems must be brought to Manager's attention within 48 hours of occupancy or occurrence, or Guest will be held liable for all such damages or repairs. Manager will not be responsible for any unauthorized expenses incurred by Guest or his/her guests. Costs of needless or unauthorized service will be charged as Excess Damage Cost against the credit card on file. Maintenance responsibilities are as follows: Manager: Electricity, water, sewer, local phone service, basic cable, and initial supplies (toilet paper, paper towels, dish soap, hand soap, dishwasher detergent and garbage bags).
12. Pool Heater and Propane Usage: Certain Properties are equipped with electric and/or propane heater(s) for the spa and the pool for Guest comfort. Private home pool temperature is set by Manager (at 80º). Use of a higher temperature will result in a heating surcharge as Excess Damage Cost. Manager asks that Guest act sensibly and responsibly with the use of the electric heater and/or propane heater, and use a solar blanket when the pool is not in use. For the propane gas heater, Manager will take a reading on the propane tank upon arrival and departure of each Guest. Guest is responsible for all "extra propane" usage in excess of $100 per week.
14. Smoking: Smoking is strictly forbidden inside the Property. Smoking is only allowed “outside”. Evidence of smoking inside the Property will result in immediate eviction and forfeiture of all amounts paid and will result in additional Cleaning Fee to Guest as Excess Damage Cost and will be charged against the credit card on file.
15. Casualty or Destruction:
(a) Should the Property be destroyed or rendered uninhabitable by an Act of God (including, but not limited to, hurricanes, storms, floods or fires), or by environmental disaster, or loss of utilities prior to occupancy by Guest, this Agreement shall become null and void, and all payments made hereunder shall be refunded to Guest.
16. Noise Ordinance(s): The Property is located in a neighborhood which has a "noise ordinance" in effect after dark. All Guests agree to respect the Noise Ordinance and to use common sense in keeping noise volume low after dark. Any police enforcement actions by the City, County or Home/Condominium Association are at the sole risk and expense of the registered Guest and may result in Excess Damage Cost and/or immediate eviction and forfeiture of all amounts paid.
17. Parking: All parking must occur in the assigned parking place(s) within the condo complex, if any. In the event the Property is a private home, parking will only be permitted in the driveway and gravel areas. No parking is permitted on the street. The parking limit stated in section 4 is the limit of cars allowed to park on the Property. Parking exceeding this limit may result in immediate eviction and forfeiture of all amounts paid.
18. Guest Registry: All Guest(s) must sign and date the on-site Guest Registry at the Property, and read the Rules, Regulations and Rental Rate Notices posted at the Property.
19. Access to Property for Showing: If Property is placed on the market for sale, Guest agrees to allow the Property to be shown to prospective buyer(s) upon reasonable notice to Guest. Property may be shown to prospective future guests in the same manner and upon such notice.
20. Liability and Damage: Guest agrees to defend, indemnify and hold Manager harmless from any and all liability, claims, loss, property damage or expenses, arising by reason of any injury, death or damage sustained by any person, or to the property of any person, in or on the Property during the Term of this Agreement, including Guest, additional invitees or visitors of Guest, where such injury, death or damage is caused by a negligent or intentional act of Guest, additional guest or any of Guest’s visitors or invitees.
21. Cause for Eviction: The Guest and all parties with the Guest will be subject to immediate eviction from the Property if the Guest or parties of the Guest violate any terms of this Agreement, including but not limited to, violation of the occupancy limits, pet provision, smoking, noise ordinance or parking. In the event of eviction from the Property, the Guest shall forfeit all amounts paid and there will be no refund of money.
22. Attorney’s Fees and Costs: If Manager employs the services of an attorney to enforce any conditions of this Agreement, to collect any amounts due, the eviction of the Guest, or because Guest takes any action to recover deposits not due, Guest shall be liable to Manager for reasonable attorney's fees and costs incurred by Manager.
23. Short-Term Rental: It is expressly understood and agreed that this is a short-term vacation rental under the provisions of Chapter 509, Florida Statutes, and is not a lease or other long term residential tenancy agreement. This Agreement is only for the licensed use of the Property for the stated Term. It creates no property rights in Guest and no rights to renewal or for recurring usage. This Agreement is also neither a Time-Share sale or a Plan of Time-Share Development, nor a Vacation Club.
24. Falsified Reservations: Any reservation obtained under false pretense will be subject to forfeiture of Reservation Deposit and Final Balance, if paid, and such party will not be permitted to check in and/or will be subject to immediate eviction with the forfeiture of all amounts paid.
25. Succession, Assignment: This Agreement is binding on, and the benefits inure to, the heirs and personal representatives of the parties. However, neither this Agreement nor any rights hereunder may be assigned (in whole or in part) by Guest.
26. General Terms: This Agreement is made in, and shall be governed solely by the laws of, the State of
Guest is to be mindful that this Property is located in a residential neighborhood or residential condominium. Guest is expected to be courteous to residents and guests, to respectful of the rights of others, and to not be noisy.
27. Acknowledgment: I/We understand and accept the terms and conditions on all pages of this Agreement.
Please enclose a check or money order. (Please make checks payable to "Vacation Rental Pros Property Management, LLC)
____________________________________ ________________________________ Guest Date _____________________________________ ________________________________ Guest Date
____________________________________ _______________________________ Manager Date
References and guest comments available to review at www.VacationRentalPros.com
The registered Guest and party(ies) on this Agreement are the only overnight guests allowed, unless prior written permission is received from Manager. The Guest signing this Agreement must be at least 25 years of age and will be held responsible for all other parties and/or guests of the Guest for compliance with this Agreement, with listed policies, ordinances, rules and regulations and for any losses incurred by Manager or to the Property due to negligence or vandalism.
Note: Please fill out Damage Waiver Fee form on the next page.
87489, 00001, 101366996.1, RentalAgreement1
Note: This page is for your records. Do not mail it to us
This is an example of Condo Rules for Cinnamon Beach.
Each Condo complex has its own rules that we will mail to you.
The following rules MUST also be followed:
Pets must be leashed at all times.
Rental must be pet friendly. Strict limit of 2 dogs per rental unit.
Under no circumstances will a pit bull be permitted on any portion of Cinnamon Beach at Ocean Hammock. “Pit bull” is defined as: American Staffordshire Terriers, Staffordshire Bull Terriers, American Pit Bull Terriers or any other dog that substantially conforms to any of these breeds’ characteristic.
Dog owners must clean up after their dogs
Trash must be placed in the trash room located and clearly marked in the garage level of each building
Follow all rules of the Cinnamon Beach Recreation Facility Club house as posted. Note: There are no coolers allowed during cafe hours. Since food and beverages are available from the cafe they may not be brought in.
Drive slowly as there is heavy pedestrian – including many children
Only 1 car per unit in garage. Extra cars park in large visitor parking
Vacation Rental Pros is proud to offer our guests one of the best vacation rental protection policies in the industry. Travel Guard’s All Seasons Travel Plan can cover you and your vacation investment if and when the unexpected happens.
Why Buy Vacation Rental Insurance?
You've saved, you've waited, and now you're all set to travel. Preparing for your trip includes covering yourself for unfortunate occurrences that threaten to interfere with even your best-laid plans. By purchasing travel insurance, you can insure yourself for covered cancellation penalties, medical costs, as well as gain access to a wide range of traveler's assistance services.
Did you know that insurance plan could cover you if:
Someone in your family has an illness or injury, even if they aren't scheduled to travel with you
You become ill and can't travel or your child comes down with the chicken pox and you are quarantined
Weather prevents you from leaving home and reaching your destination
A family member back home passes away and you must return from your vacation early
Your luggage or sports equipment is lost or delayed by the airline
Many other unforeseeable events as listed in the Description of Coverage
Here are some frequently asked questions when it comes to Travel Insurance.
Q. What are the coverages?
A. The Rental Vacation Protection Plan has the following coverage’s:
Trip Cost - Trip Cancellation & Interruption (covers trip costs up to $100,000)
Covers your trip investment if you must cancel or interrupt your trip for covered reasons such as sickness, injury or death to you, traveling companion immediate family member or business partner; severe weather; mechanical break down of a common carrier: being subpoenaed or required to serve on jury duty, being called into active military service or having leave revoked or being reassigned, or if your principal residence or destination is made uninhabitable.
$600 - Trip Delay
Reimburses for the purchase of essential items (i.e. meals, hotels, etc.) if delayed for 12 or more hours because of a carrier caused delay, lost/stolen passport, travel documents or money, quarantine, natural disaster, or injury or sickness of the insured or a traveling companion.
$200 - Baggage Delay
If your baggage is delayed for more than 12 hours, you will be reimbursed for the purchase of essential items (i.e. clothing, toiletries, etc.)
$50,000 - Emergency Medical Transportation
Covers evacuation and transportation to the nearest adequate medical facility (or home in the event of death or if medically required) as well as a medical escort if deemed necessary.
$100,000 - Accidental Death and Dismemberment
Coverage against injury or loss of life while traveling or within 180 days of the accident.
Included – 24-hour Emergency Hotline*
Included – 24-hour Concierge Services*
Included – 24-hour Identity Theft Assistance*
Included – 24–hour Pet Return Service*
*These are non-insurance services provided by Travel Guard Assist.
Q. Are the benefits listed per insured or per booking?
A. The benefits listed are the total per booking. For example if the insured purchased travel insurance coverage for a trip costing a total of $2,000, this would be the maximum reimbursement allowable under trip cancellation or interruption for that booking.
|Q. Will my current credit card, homeowners, or renters insurance policies cover me during my trip?
A. Other insurance policies may not offer coverage while you travel due to benefit limits, territory restrictions, and deductibles. Most people don't have any insurance coverage at all if they must cancel their trip. This insurance plan has a wide range of travel benefits; which credit card, homeowners, and renter’s insurance policies may not offer.
Q. I know that I have a pre-existing medical condition; will the plan cover me?
A. Even if you have a medical condition that has been unstable in the last 60 days, you should still consider enrolling in this insurance plan because you can waive the Pre-Existing Condition exclusion by enrolling in the plan and paying for it by the final Trip payment. So long as you are medically able to travel at time of purchase, waiving the Pre-Existing Condition exclusion is the easiest way to alleviate doubt as to coverage for chronic medical conditions. There are some conditions that are not covered by the policy such as anxiety-related mental or nervous disorders. Please see the Exclusions section of the Description of Coverage to view these coverage’s.
Q. One of the reasons listed under trip cancellation is “unforeseen sickness, injury or death of an insured or immediate family member”. What is the definition of an immediate family member?
A. The family member definition includes: a traveling companion, and the insured’s or traveling companion’s spouse, domestic partner, child, spouse’s child, daughter-in-law, son-in-law, brother, sister, mother, father, grandparents, grandchild, step-brother, step-sister, step-parents, parents-in-law, brother-in-law, sister-in-law, aunt, uncle, niece, nephew, legal guardian, or legal ward. It also means the insured’s business partner. (Business Partner means someone who is involved with the Insured or the Insured’s Traveling Companion in a legal partnership and is actively involved in the daily management of the business.)
Q. What if I need transportation due to medical reasons and I am unable to get prior authorization from Travel Guard Assist?
A. We always instruct our insured to contact local medical services during an emergency for immediate medical attention, or evacuation if necessary, and then notify Travel Guard Assist as soon as is reasonably possible. Payment arrangements for your evacuation will depend on the nature of your particular situation and should be discussed with Travel Guard Assist.
Q: Will my vacation be covered if I cancel due to a hurricane?
A: You will have coverage if the property that you are staying at is inaccessible or uninhabitable within 30 days after the named hurricane causes the damage.
Q. Is there help while I'm traveling?
A. One of the valued benefits offered in this insurance plan is the 24-Hour Emergency Assistance Service. Travel Guard is a leader in this field. With Travel Guard Assist, you have access to the services of a highly trained, multi-lingual staff around the clock to assist you with such emergencies as cash transfers, lost documents, medical or legal monitoring, and referrals. They are also equipped to respond in many unexpected circumstances.
If an emergency should arise during your trip, call Travel Guard Assist immediately and give the details of your problem or medical emergency.
Q. Where can I call for more information?
A. You may call Travel Guard at 1.877.254.8842, with any questions regarding the travel insurance. Their service representatives will be happy to assist you.
Q. When is the latest the insurance can be purchased?
A. The coverage can be purchased up until 24 hour prior to departure.
Q. How do I file a claim?
A. In the event of a claim, please notify your booking agent immediately. Then call Travel Guard at 1.877.254.8842 and refer to product #008380 to start your claim.
The policy costs 7.0% of your total room reservation and we recommend you purchase the insurance at the time of booking to ensure the best coverage. In addition to protecting your vacation investment, Travel Guard has other advantages including 24 hour emergency hotline and concierge services plus coverage for emergency medical expenses and transportation. For highlights or complete details, click below to download more information. This will provide a 100% refund to your trip stay with us, minus the cost of the initial Premium.
(Why Buy Flyer on the All Seasons Travel Plan Flyer here)
http://content.travelguard.
If you'd like to speak to a representative from the insurance company, you can contact Travel Guard at 1-877-249.5376 and refer to product #008573. They are available 24/7
Please note should you wish purchase the Enhanced Version of this policy that includes a Cancel For Any Reason, product #008725 with a cost of 11.2% of your total room reservation and will allow for a 48 hour cancellation window. This will provide refund coverage for 75% of your trip cost and must be purchased within 21 days of your initial booking deposit.
Option A:
This policy can be purchased by clicking the following link:
Option B:
Please contact your reservationist to purchase either plan
Vacation Rental Pros | 151 Sawgrass Corners Drive, Ponte Vedra Beach, FL 32082 | | smilo@vacationrentalpros.com
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